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New York Assisted Living Regulations and Records

Written by Sho Ly
3 minute readLast updated May 5, 2020

When choosing an assisted living community, it is important to understand New York state regulations for assisted living facilities and know how to look up assisted living license information. But public access to assisted living records varies greatly by state.

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We developed a system to rate each state on how easy – or difficult – it is to find important assisted living records and reports, and compiled tips to help you in your search.

States with the most transparent records allow you to look up important information about each assisted living facility online, including inspections, complaints, survey results, violations, capacity, and whether the facility accepts Medicaid.

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Our free tool provides options, advice, and next steps based on your unique situation.

Access to New York assisted living records: Exceptional

Public access to assisted living records and reports for the state of New York is exceptional. Key findings that informed this rating include:

  • New York has dramatically increased in transparency and accessibility due to their new NYS Adult Care Facility Profiles page being a searchable database of licensed assisted living communities.
  • New York has had increase in frequency of inspections as inspections now occur on an annual basis.
State provides exceptional access to assisted living records and licensing

How to look up New York assisted living licenses and records

  • View the state’s “Do Not Refer” list for communities to definitely avoid.
  • Visit New York’s NYS Adult Care Facility Profiles to search for information about assisted living facilities in New York. Unfortunately, the state only lists the citations found in the inspections and does not make the survey viewable online. An Open Record Request will need to be made to view the surveys in their entirety.
  • View the state’s Adult Care page for a directory of communities.
  • Vist the US Administration on Aging’s Eldercare Locator to locate the appropriate long-term-care ombudsman who can often provide specific information about communities and their backgrounds.

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How we arrived at our New York rating

We developed a standard methodology for state data collection and evaluation, and based our rating primarily on the objective, state-specific accessibility criteria outlined in these questions:

  1. Are licensed assisted living communities listed online in any form? Yes
  2. If Yes to #1, is the information updated frequently? Yes
  3. If Yes to #1, is the list of licensed communities searchable? Yes
  4. Does the state post inspections, complaints, survey results, or violations online? Yes
  5. If Yes to #4, is the information updated frequently? [within 90 days] Yes
  6. If Yes to #2 and #4, is the enforcement information included in the same place as licensed communities? No
  7. If Yes to #4 and No to #6, are violations / inspections searchable at all? No
  8. Is information about special licensing for care shown? Yes
  9. Capacity shown? Yes
  10. Payment types shown, [e.g. Medicaid, private pay]? No
  11. Administrator / Contact name shown? No
  12. State may fine facility? Yes
  13. Frequency of inspections? Every 12 months
  14. Website includes pricing of facility? No


Meet the Author
Sho Ly

The information contained on this page is for informational purposes only and is not intended to constitute medical, legal or financial advice or create a professional relationship between A Place for Mom and the reader. Always seek the advice of your health care provider, attorney or financial advisor with respect to any particular matter, and do not act or refrain from acting on the basis of anything you have read on this site. Links to third-party websites are only for the convenience of the reader; A Place for Mom does not endorse the contents of the third-party sites.

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